This web application (Cloud) gives starting companies the possibility to carry out customer follow-ups.

This is an CRM (Customer Relationship Management) that works autonomous, but can also be integrated in other applications.


The main features are:

	Login with ID and password (site administrator)
	Contacts
	Adding categories
	Adding contacts
	Changing contacts
	View contact list + printing
	View contact + printing
	Search function
	By name
	Company
	Address
	E-mail address
	Up and downloading of documents
	Uploading of contracts and/or documents
	List of contracts and/or documents
	Deleting of contracts and/or documents
	Search function
	Request price quotation (which will be stored from the website into a SQL database)
	View list + printing
	View price quotation + printing
	Handled yes / no
	Handled by
	Adding comments

This application can be extended and/or adjusted to the needs of your company.

The goal of placeless office is to automate your office, not by offering you a ready-made package, but by offering you the power of choice.

After an extensive analysis of your office, we install a tailor-made package, completely in function of your way of working.

For this we use a modular system with the following main points:

Paperless

Each document (incoming or outgoing) will be in the system, so it will be easier to find or reproduce the document.

It’s an integration of:

- Microsoft Office
- Scanning
- Mailing

Placeless

Wherever you are, you can always consult the system through IP/VPN.

P³

We bring the input to the source through the internet.

Characteristics

Placeless office has a number of basic functionalities which our based on the following objectives:

Electronic file management
Office automating by workflow

The following techniques will be used:

Document Management
Document Image Processing
Text Retrieval
World Wide Web
Workflow Management

These will be completed by modules which are typically for you business.

Basic functionalities – Placeless Office

1. Central management

Within the complete Placeless Office package, all information concerning a file will be linked together by a TSA-number. This will give the user a 360º vision on all the data.

This contains not only all the data, but also the scanned letters, e-mails, etc. This means that when a file is opened, all the information is accessible, even accounting information (payment due) which are connected to the file by integration techniques.

2. Modular system

Placeless Office is completely built from object, which can be integrated into a complete solution, one way or another.

This will be visually configured in:

Variable Tab-Controls
Actions

Multiple objects can be combined with a workflow action.

3. Workflow system

Placeless Office is a semi-automated workflow system.

We choose this carefully because Placeless Office has to fulfil the needs of an ever changing administration. The processes can be added to Placeless Office through actions, continuation actions, placing on the agenda, etc. Changes in the process can be added manually, temporarily or permanently, by creating new actions without that these actions needed to be in the workflow cycles.

4. Placing on the agenda

Placeless Office’s agenda system controls the workflow. This agenda can be handled on different ways, by clearing up the delays, taking care of clients, urgency, etc.

5. Authorisation

Placeless Office is an extensive system, which makes it possible to secure every task. It does not matter if this task is a complete process or the consultation of specific information.

6. Microsoft Office integration

Word

Word 97 is completely integrated in the Placeless Office system. Each document is created by cohering a template with the data from the file. This template is joined through an action which needs to be executed within the file. A document can be changed or added except for automated secured paragraphs.

Placeless Office has a unique system which generated all outgoing documents on a very quick way in certain forms (PDF,…) and in certain manners (mailing,…).

Outlook

All incoming e-mails are attached to the files by the Placeless Office user in a certain way (though questions) and the workflow will be activated. Outgoing mails are send from the file through actions, this way they are automatically stored in the file.

7. Scanning

Voor de binnenkomende brieven en documenten heeft Placeless Office volgende scanningsystemen:

Manual scanning

The documents are scanned one by one and placed in a container.

Through Placeless Office, the container can be handled. Preview of the document allows the user to add it to a certain file. Placeless Office has the possibility to activate the workflow through questions asked at the user; the process which corresponds with the answer will be started.

Barcode scanning

All forms send to the client, will have a unique barcode. The forms which the client sends back are processed in bulk and by barcode recognition added to the correct file. The barcode does not only contain the prodos number but also the action which had generated the form, this way it is possible to start the workflow process.

8. Logging

Placeless Office has a build-in logging system which makes it possible to create a processing monitoring system.

Client

Clients and suppliers have the possibility to consult their file through Placeless Office Client.

Placeless Office Client is not a separate package, but through authorisation clients and suppliers have consult-only access.

This means that a client can consult his complete file, included his correspondence by letter, mail, etc.

With our logistic programmes you can perform a completely integrated logistic management.

The package contains different modules. This software is meant for small and medium organisations.

We can supply tailor-made extensions, based on our logistic package.

A complete integration with our financial package is possible.

The package is modular build and has extensive possibilities:

	Sales
	Price quotations, orders, invoices
	Budgets
	Extensive statistics
	Purchases
	Automated purchase orders
	Follow up back orders
	Supply
	By store and by lot
	Periodically
	Production
	Product structures
	Production orders
	Follow-up lots
	Other functions
	Register modules
	Follow-up working orders
	Invoicing of subscriptions
	Follow-up complaints
	Multi file
	Usable for multiple users

With this software you will orchestrate your logistic administration in the most effective way.

So you will save time and transform your administration in a useful information tool.

With our accounting package you can carry out general and analytic accounting.

This package is meant for small and medium organisations.

All functions are shared with our logistic package so it can be fully integrated.

The package has extensive possibilities:

	Multi file
	Usable for multiple users
	Flexible accounting with accounting propositions
	Analytic accounting
	Budgets (by account and by analytical account)
	Filing VAT declarations through INTERVAT
	List of intercommunity operations and intrastat-declaration
	Creating payment files for e-banking
	Importing CODA payment files
	Reminder system clients (with history)
	All legal documents
	Management statistics

With this software you will orchestrate your financial administration in the most effective way.

So you will save time and transform your administration in a useful information tool.